For self-managing landlords · small & mid SFR operators

Listings, lockboxes,ledgers—one AI runs the whole loop.

Hearthwright closes the day-to-day loop of a self-managed rental portfolio — from the first listing inquiry to the monthly owner statement. Always-on, with the guardrails that let you trust it with a real door.

Book a walkthrough See how the loop closes

24/7: Listing watcher
5–1: Tools we replace
1: Ledger of truth

The loop

Five stations. One agent. Nothing falls through the seam.

Each station feeds the next without a human hand-off. The agent watches what the system produces and steps in only where it can add a clean signal.

List & Watch
Listings go live across portals in seconds. The agent then watches them 24/7 — enquirers, price drops, photo edits, all of it — so nothing decays quietly.
Screen
Applications route through a Fair-Housing-aware scoring pass. Each candidate gets a clean signal, a reason, and a regional source-of-income rule pack applied before any human sees the file.
Book & Unlock
Approved leads book a self-guided showing from a live calendar. The smart lock releases a vendor-issued code at start, rotates it at end — no callbacks, no key handoffs.
Dispatch
Tenant reports and IoT sensor triggers fan out to a vetted regional crew, slotted by trade, SLA, and proximity. White-glove escalation picks up anything automation flags as risky.
Reconcile
Rent, fees, vendor invoices, and maintenance receipts land in one ledger. The monthly owner statement assembles itself — no spreadsheet handoff, no end-of-month scramble.

The reconcile step feeds portfolio analytics back into listing strategy — and back to station 01.

Why owners trust it

Built for the parts automation alone can’t carry.

Renter-trust, regulatory exposure, and lock reliability are the things that earn the AI license to operate. Hearthwright treats them as first-class.

Fair-Housing-aware screening

Scoring runs against a documented rule pack per region. Every decision leaves a reason trail you can hand a regulator — not a black box.

Lock-reliability monitoring

Direct integration with the smart lock, not a brittle webhook. Battery, connectivity, and code-rotation health are first-class signals — failed unlocks page a human before they page a tenant.

IoT-triggered dispatch

Water-leak sensors, smoke/CO, and HVAC fault alerts become dispatched work orders before a tenant ever calls. Fast on the things that matter, quiet on the rest.

One ledger of truth

Rent, fees, vendor invoices, and maintenance receipts reconcile against the same ledger the owner statement reads from. No exports, no duplicates, no end-of-month scramble.

Outcomes

What you actually feel at the end of the month.

Fill faster

Listing freshness, inquiry response, and showing friction are all in one automation. The number that matters is days vacant.

Carry less admin

Predictive analytics across hundreds of operational signals — lease renewals, vendor SLAs, payment patterns — surface the next thing you should look at, instead of dumping a stack on your Monday.

Inherit less risk

Compliance guardrails, regional rule packs, and a white-glove manual escalation lane mean the speed of AI without renter-trust or regulatory exposure.

Ready to close the loop on one of your doors?

Tell us about a unit or two you’d like Hearthwright to carry. We’ll come back with a walkthrough and the things we’d recommend for a small pilot.

Book a walkthrough hearthwright-p0yrnj@polsia.app

Hearthwright is an AI-native operations platform for self-managed rental portfolios. Privacy and terms apply to the production service.